Accounts & Admin Executive

Full Time
  • Full Time
  • Dubai

Mobilia Australiana Designs

Role and Responsibilities

Key Role: Responsible for receiving and verifying billing and requisitions for goods and services. Ensure that accounts receivable and payable are taken care of in a timely manner. Reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices, receipts and maintain employee record up-to-date.

Administration and HR functions:

– Liaison with the PRO for the visa requirements and application submission

– Personnel administration, such as contracts of employment and medical insurance

– Onboarding and offboarding process such as offer letter, cancellation of visa and labour calculation of settlement.

– Coordinate with travel vendor for booking air tickets for joining employees, visa run and employee repatriation

– Company license renewal such as Trade License, Office Space/Ejari, Immigration File, Holding Company & Legal ad hoc issues

– Manage and maintain updated employee record and leave statement

– Government submission and reporting of company credentials to comply with government regulation like Economic Substance & FTA


– Preparing and administering payroll via Smart Business

– Preparing, Administering & Reconciliation of Petty Cash.

– Preparation & maintaining record of Purchase Order, Payment Voucher, Receipt Voucher, Tax Invoices,

– QuickBooks Financial & POS posting, accounts classification, reconciliation of Purchases, Vendor Invoices, Receivable Invoice, Credit Card, General & Administration Expense, Depreciation Etc.

– Online & cheque payment preparation & upload for vendors

– Reconciliation of bank accounts, Vendors & Accounts Receivable

– Prepare vendor payment through cheques or via online banking

– Preparing the Financial Book of Accounts for Mobilia (Profit & Loss, Balance Sheet, Inventory, Vendor & Receivable Statement of Accounts

– Federal Tax Authority – VAT Reporting, Submission, & Payment


– Arrange import, export works & documentation for Leather Dr & E Movers (if there’s any).

– Processing the advance & final payment via Bank Transfer or cheque payment with local and overseas Supplier

– Coordination of overseas orders, ex-works, shipping, documentation, Duty, Clearance & container origin departure/ arrival Delivery from Supplier overseas warehouse to any point of delivery in UAE,

– Arrange passes or permit for delivery and installation.

Preferred Skills
Business Correspondence.

Decision-making skill

Reporting, Filing and Paper Management skills

Communication skills

Problem Solving
Time Management

Expected Start Date: 20/04/2021

Job Types: Full-time, Permanent

Salary: AED5,000.00 – AED8,000.00 per month


  • accounts (Quick book): 2 years (Preferred)
  • Human Resource and Logistics: 2 years (Preferred)




COVID-19 Precaution(s):

  • Social distancing guidelines in place
  • Sanitizing, disinfecting, or cleaning procedures in place